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Compliance & regulatory

Keep obligations, assurance, statutory submissions, audits and controlled evidence ready for review.

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GOVERNANCE

Compliance & regulatory

Keep obligations, assurance, statutory submissions, audits and controlled evidence ready for review.

Typical authorized rolesCompliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization AdministratorExact access is controlled by the organization’s RBAC configuration and organization-unit scope.
DESKTOPChoose the category from the rail → open a module register → select Open workspace.
MOBILETap More → search/select a module → open the register or workspace.
CONTROLSave details first → attach evidence at source → take only the next permitted workflow action.
01 GOVERNANCEPolicy and ObjectivesVersion, approve, communicate and review OH&S policy and measurable objectives.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Version.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to version, approve, communicate and review OH&S policy and measurable objectives The authorized user opens Policy and Objectives, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Policy and Objectives. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Policy and Objectives. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/policy-objectives
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Policy and Objectives.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

03 GOVERNANCEISO 45001Maintain clause-to-feature-to-evidence traceability and executable management-system actions.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Version.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to maintain clause-to-feature-to-evidence traceability and executable management-system actions The authorized user opens ISO 45001, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for ISO 45001. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for ISO 45001. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/iso45001
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select ISO 45001.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

04 GOVERNANCERegulatory Control PacksVersion legally reviewed rules, fields, formulae and official controlled print profiles.

What you can do

  • Configure controlled regulatory pack content and applicability.
  • Do not use it as an operational case or duplicate evidence source.
  • Publish revisions through an authorized configuration workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to version legally reviewed rules, fields, formulae and official controlled print profiles The authorized user opens Regulatory Control Packs, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Regulatory Control Packs. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Regulatory Control Packs. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/regulatory-control-packs
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Regulatory Control Packs.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

05 GOVERNANCEJKKP 6–10 Statutory ReportingManage JKKP 6, 7, 8, 9 and 10 from one controlled reporting workspace.

What you can do

  • Choose JKKP 6, 7, 8, 9 or 10 from the combined statutory workspace.
  • Retain submission attempts, delivery proof, authority acknowledgement, correction and print history.
  • Use only an authorized statutory reporting officer for submission decisions.

Authorized role examples

Environment/Statutory Reporting Officer and an authorized approver for the organization.

Example scenario

The statutory officer prepares a JKKP submission, retains the delivery evidence and acknowledgement, then prints the complete submission history for audit.

ANNOTATED CLICK GUIDE

Choose the required statutory form, then retain submission evidence and acknowledgement in the controlled workspace.

Annotated desktop HSE.my guide screen for JKKP 6–10 Statutory Reporting. Highlighted click target: Choose JKKP form.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for JKKP 6–10 Statutory Reporting. Highlighted tap target: Choose JKKP form.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/jkkp
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Jkkp.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Submission and ledger history is append-only: correct with a new retained entry, never by overwriting or deleting prior evidence.

06 GOVERNANCERegulator CasesTrack notices, inspections, commitments, submissions, responses and case closure.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Authority.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to track notices, inspections, commitments, submissions, responses and case closure The authorized user opens Regulator Cases, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Regulator Cases. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Regulator Cases. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/regulator-cases
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Regulator Cases.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

07 GOVERNANCEWorkplace AssuranceRun configurable workplace assurance checks, accountable findings and effectiveness closure.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Assurance template version.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to run configurable workplace assurance checks, accountable findings and effectiveness closure The authorized user opens Workplace Assurance, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Workplace Assurance. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Workplace Assurance. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/workplace-assurance
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Workplace Assurance.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

08 GOVERNANCEOSHWA AssuranceExecute versioned OSHWA checklist, conditional scoring, CAPA and re-audit verification.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Checklist profile version.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to execute versioned OSHWA checklist, conditional scoring, CAPA and re-audit verification The authorized user opens OSHWA Assurance, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for OSHWA Assurance. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for OSHWA Assurance. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/oshwa
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select OSHWA Assurance.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

09 GOVERNANCEInternal AuditsPlan risk-based audits, record findings and verify corrective-action closure.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Audit program reference.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to plan risk-based audits, record findings and verify corrective-action closure The authorized user opens Internal Audits, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Internal Audits. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Internal Audits. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/internal-audits
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Internal Audits.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

10 GOVERNANCERe-auditsVerify corrective actions against an earlier audit using independent evidence.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Parent internal audit.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to verify corrective actions against an earlier audit using independent evidence The authorized user opens Re-audits, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Re-audits. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Re-audits. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/re-audits
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Re-audits.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

11 GOVERNANCEManagement ReviewsExecute agenda, inputs, decisions, resources and improvement actions for management review.

What you can do

  • Create or amend the record while your role and the current workflow state permit it.
  • Capture the controlled particulars: Organization Unit, Title, Description, Review date.
  • Add source-specific retained details, evidence and location where applicable.
  • Submit, review, approve, print or supersede through the controlled workflow.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to execute agenda, inputs, decisions, resources and improvement actions for management review The authorized user opens Management Reviews, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Complete the active tab, then use the highlighted action only when your role and workflow state allow it.

Annotated desktop HSE.my guide screen for Management Reviews. Highlighted click target: Save details.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Management Reviews. Highlighted tap target: Save details.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/management-reviews
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Management Reviews.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

12 GOVERNANCEGovernance Evidence PacksAssemble a versioned index of approved policies, audits, actions and assurance evidence.

What you can do

  • Assemble an approved, frozen evidence index for review or regulator submission.
  • Retain the included reference/version, approval and print history.
  • Do not alter an approved pack; supersede it with a new controlled pack when evidence changes.

Authorized role examples

Compliance Manager, Statutory Reporting Officer, Internal Auditor, Management Representative and Organization Administrator. Roles must be active and scoped to the relevant organization unit.

Example scenario

Example: A site needs to assemble a versioned index of approved policies, audits, actions and assurance evidence The authorized user opens Governance Evidence Packs, completes the controlled record and follows the required workflow.

ANNOTATED CLICK GUIDE

Review the included versions, then freeze the evidence index through the controlled approval route.

Annotated desktop HSE.my guide screen for Governance Evidence Packs. Highlighted click target: Freeze evidence index.
DesktopHighlighted control shows where the next controlled action begins.
Annotated mobile HSE.my guide screen for Governance Evidence Packs. Highlighted tap target: Freeze evidence index.
MobileUse the same controlled step from the field-ready layout.
Workspace route after sign-in/workspace/governance/evidence-packs
Mobile path
  1. Tap Governance in the bottom navigation, or tap More to open the module picker.
  2. Use search in the module picker, then select Governance Evidence Packs.
  3. On the register, tap Open Workspace for the record or use New only when your role allows it.
Controlled-record rule

Hard delete is never the normal lifecycle for a controlled record. Once used, submitted, approved, linked, printed or evidenced, use amendment, revision, void, retirement, archive or supersede with a reason.

COMMON CONTROL PATTERN

Use the right workspace for the next action

Illustration of a controlled workspace with tabs and workflow action
Workspace actionsUse Edit, evidence, workflow and print only when shown for your role/state.
Illustration of evidence linked to CAPA and verification
Evidence and CAPAKeep facts at source and actions in CAPA for traceable closure.

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